ZONTA CLUB FISCAL YEAR (JUNE THROUGH MAY)
ACTIVITIES TIME LINE

JUNE

• Joint board meeting. Past officers pass materials on to new officers
• President appoints committee chairs
• International convention every 2 years (even numbered years). Open to all members at their own expense. One Club Delegate paid by our club.

JULY

• Budget committee meeting to discuss budget for new year (any member who wishes to attend may do so) Final budget proposed presented to club for approval
• Tea invitations selected and printed – mailing list readied.

AUGUST

• Prepare tea invitations to mail at end of month
• Begin to research new major project for ZCCV and other fundraising projects
• Club By-Law review and changes made in accordance with International Convention passed amendments

SEPTEMBER

• World Literacy Day
• International Day of Peace
• Literacy Committee Awards allocated
• YWPA Applications available on CV Club and Zonta International websites
• District Conference (even-numbered years) Open to all members at their own expense one delegate paid by our club.

OCTOBER

• Tea committee’s final meetings. Deadline is 2 weeks prior to tea.
• United Nations Day
• International Day of Older persons

NOVEMBER

• Final Victorian Tea and Silent Auction Nov 5, 2006
• New members to plan holiday party (old members will help)

DECEMBER

• All Club Pot luck holiday party

JANUARY

• Amelia Earhart luncheon (Area 3). Place to be announced.
• Re-entry Scholarship applications mailed out
• CVD Special Kid's Day meetings begin

FEBRUARY

• Nominating committee chosen for new slate of officers
• Women Helping Women – Application Deadline
• Jane M. Klausman Women in Business Scholarship announcement published in newspaper applications made available on ZCV website
• Young Women in Public Affairs (YWPA) applications sent to schools and announced in newspapers and available on International and Club websites
• Invitation sent to schools for CVD Special Kid's Day from School District list

MARCH

• Zonta International Rose Day and International Women’s Day March 8th
• Women Helping Women Scholarships awarded
• Cal Lutheran University Mathews Leadership Forum
• Volunteer sponsor forms mailed for Special Kid's Day and announcements published in newspapers and on CVD & ZCV websites
• Rae Ross Service Award researched
• Nominating committee to present slate of officers.
• YWPA Winner application sent to District (to Governor by April 1st)

APRIL

• Present annual awards if not done in March.
• Vote on new officers.
• Rae Ross award ceremony
• Spring seminar (Area 3) all members

MAY

• Inter-Service Luncheon
• Special Kids Day at Conejo Valley Days.
• Installation of Club Officers event (usually dinner or party)

ZONTA CLUB ACTIVITIES EXPLANATION

RAE ROSS AWARD

(Medallion and Certificate) Named in memory of a past Conejo Valley Zonta President, Rae Ross this award is given to a community volunteer who is outstanding in her commitment to the community. Members may nominate in February and March.

JANE KLAUSMAN AWARD

District award for education for women seeking to enter careers and seek leadership positions in business related fields.

RE-ENTRY SCHOLARSHIPS

Zonta provides five ($1,000) scholarships to women who are applying to go back to school for education. Applications sent to local colleges and announced in newspapers and on ZCV website. Selections made by application and personal interviews with Zonta Scholarship committee.

YOUNG WOMEN IN PUBLIC AFFAIRS (YWPA)

$1,000 Club Scholarship given to one outstanding essay written pre-college girl (Age 16-20). Applications mailed to schools and announcement published in newspaper and available on club and Zonta International websites. Selection made by committee of readers. Winner’s name submitted to District for consideration of District YWPA Award of $500

MATHEWS LEADERSHIP FORUM

Zonta helps sponsor this event. Community business people have dinner with CLU students, some serving as facilitators at each table. Keynote speaker and topical discussion.

INTERSERVICE CLUB LUNCHEON

Luncheon is held on a Thursday during CVD carnival week. All service clubs and volunteer organizations in the area enjoy getting together. Awards are given to service club of the year - under 50 members and over 50 members, volunteer organization of the year and youth organization of the year. The winners of these awards are responsible for organizing and setting up the luncheon for the following year. Each member pays for her own lunch.

SPECIAL KID'S DAY

Since 1985, Zonta has organized and hosts a Friday morning at the Conejo Valley Days carnival for "special needs" children. Schools which participate are selected by local school districts. Approximately 350 children, some severely, some mildly handicapped, along with hundreds of one-on-one volunteers, enjoy games, rides, petting zoo, clowns, ambulance, police motorcycle and car, fire engine, hamburger luncheon, frozen treats and more. This day requires a lot of coordination with various schools and organizations. We're there setting up at 8:00 am and cleaning up at 12:30 to 1:00 pm. We usually head to EI Torito afterwards. Great service project!

INTERNATIONAL CONVENTION (EVEN-NUMBERED YEARS)

Conferences are designed to allow members to meet Zontians from all over the District and at the International Convention, Zontians all over the world. New officers are elected at each event for the new bi-annum and workshops and keynote speakers talk on a variety of topics relating to women’s advocacy. At convention amendments to bylaws are presented and voted on. A variety of events occur at each venue including dinners, tour trips, entertainment, and information shared about Zonta. Our club pays for 1 delegate to attend. All other members wishing to attend are responsible for their own expenses. These are events well worth attending!

VICTORIAN TEA AND SILENT AUCTION

Our Final Tea and Boutique will be held on November 6, 2006 - our primary fundraiser. Members and friends set 60 decorated tea tables for four. Tea served elegantly, in the old English fashion. A Silent Auction held before tea - primarily themed baskets and items solicited by members or donated. This is our most important and time consuming event. We send out 500 invitations and are sold out every year.

HOLIDAY-PARTY

Newest members plan a party for member’s spouses and guests. This fun event is held in a member’s home with potluck appetizers and sometimes a catered meal. Gifts of $15-20 brought for fun exchange game.